How to Create a Mobile App for Events & Conferences

In today’s fast-paced world, the demand for seamless and efficient event and conference management has grown exponentially. As a CEO, you understand the importance of staying ahead of the curve.

One way to do this is by using mobile technology to create an event app. It can not only streamline the management process but also enhance the experience for both organizers and event attendees.

In this comprehensive guide, we will explore app development and types of such software. We’ll also talk about the benefits they offer, key features to consider, and the step-by-step process of creating your own event app platform.

So, let’s dive in and discover how you can leverage mobile technology to revolutionize your brand identity, improve tickets sales, and even sell the application to other businesses to market their gatherings, from wine tasting events to business conferences.

Types of Event Management App

An event app comes in various forms, catering to different functionalities and purposes. To better understand which type of software most suits your business, let’s categorize them based on their primary functions:

1. Mobile Event Planning App

Streamline Planning: These are comprehensive tools that simplify the entire management process. They help with scheduling, budgeting, and seamless team collaboration. Such an event app often integrates seamlessly with popular project management software, enabling efficient coordination and resource allocation.

2. Mobile Event Registration and Ticketing App

Effortless Registration: A ticketing application is designed to ensure a hassle-free experience for the participants. They offer a user-friendly platform for attendee registration and secure ticket purchasing. Moreover, such a mobile event app can generate and manage digital tickets, reducing the need for physical copies, and enhancing both organizer and attendee satisfaction.

3. Event App for Marketing

Effective Marketing: A mobile event app for marketing can play a pivotal role in creating and executing successful campaigns. They offer features such as automated email marketing, seamless social media integration, and the ability to create dedicated landing pages. Furthermore, such an events app provides detailed analytics to assess the performance of marketing efforts, empowering you to make data-driven decisions and optimize strategies.

4. Event Program for Networking

Enhanced Networking: Connections are a crucial aspect of any gathering. A networking program facilitates meaningful interactions, increasing attendee engagement. Such an event app provides the ability to create detailed profiles for participants with their professional information, interests, and event goals. Additionally, they employ matchmaking algorithms that suggest relevant connections, making it easier for attendees to find and engage with like-minded individuals.

ProCoders’ Experience: Quartz Network

We at ProCoders have had experience with app development for networking. Our partner, Quartz Network, came to us with an idea to create an event app for professionals, where both event planners and participants could match, connect, and attend various gatherings.

It was an innovative B2B platform concept aiming to create a comprehensive online hub for networking and learning among professionals. The project was ambitious, able to fit in a rich library of educational courses, virtual conference spaces, and advanced matching capabilities.

ProCoders took on the challenge to build this multi-faceted web application from scratch, enabling Quartz Network to be a pioneering player in the market.

Quartz Network needed to hire a development team capable of handling complex features like content posting, vetting conference invites, payment processing, and more. ProCoders had such a team ready, as we do for each partner.

We’ve successfully delivered a complex full-stack event app for Quartz Network. This included an administrative panel, a comprehensive library of coursework, advanced matching systems for professionals and vendors, a payment system, individual meeting request functionality, and image optimization.

Now, there are hundreds of courses, conducting successful virtual conferences, and adapting well to the post-pandemic landscape.

5. An Event App for Engagement

Boost Engagement: Such an event mobile app (that our hybrid developers can build for you) can be designed to keep attendees actively involved throughout the gathering. They incorporate gamification elements, live polls, quizzes, and surveys, creating an interactive and dynamic atmosphere.

By utilizing these specialized application categories, you can efficiently manage events and enhance the overall experience for both organizers and attendees, ultimately contributing to the success of your conferences.

Let’s continue with the benefits of mobile event apps. There are many of them both for the organizers and attendees, which hits two target audience spots at once!

The Benefits of Event Mobile Apps

We’ve decided to break this section down to present the benefits for each group separately.

Main Advantages for Event Organizers

Event planners and organizers reap numerous benefits from integrating a mobile event app in their management strategies:

Efficient Planning

• Streamline the Planning Process: Use automated tools of the event app to simplify scheduling, budgeting, and task assignment.

• Real-Time Collaboration: A conference app facilitates seamless team collaboration in real-time, allowing for efficient effort coordinatation.

• Informed Decision-Making: Access to detailed analytics provides valuable insights for organizers. These insights enable data-driven decisions, helping in resource allocation and content planning.

Real-Time Changes

• Quick Adaptation: A conference app empowers swift adaptation to unforeseen circumstances. Whether it’s a last-minute speaker change or a sudden venue adjustment, real-time updates can be made without hassle.

• Instant Communication: Updates and changes can be communicated instantly to all stakeholders, including attendees, speakers, and sponsors.

• Smooth Event Flow: Real-time tracking features help maintain a smooth flow. Organizers can monitor various aspects, such as attendee check-ins, session attendance, and resource availability, ensuring a seamless experience for all.

Audience Engagement

• Greater Participation: A movile event app encourages greater attendee participation through interactive features. Participants can actively engage with the event, contributing to its overall success.

• Interaction via Gamification: Gamification elements, such as challenges, quizzes, and rewards, boost attendee interaction. These features make the gathering more enjoyable and encourage participants to explore all offerings.

• Collect Valuable Feedback: Mobile apps allow event organizers to collect feedback from attendees in real time. This feedback is invaluable for making improvements in future meetings.

Main Advantages for Attendees

Event mobile apps also offer significant benefits to attendees, enhancing their overall experience:

Ease of Navigation

• Effortless Venue Navigation: Attendees can easily locate venues, sessions, and exhibitors using interactive maps and navigation assistance provided by the event app. This convenience saves time and reduces frustration.

Networking Opportunities

• Identify and Connect: Attendees can quickly identify and connect with relevant contacts. This feature is particularly useful for networking events, as it enables attendees to make meaningful connections.

• Effective Appointment Management: Scheduling tools within the application help attendees manage their appointments efficiently. This ensures that they make the most of their time at the gathering, whether it’s for meetings, workshops, or seminars.

• Expand Professional Networks: Attendees can expand their professional networks effectively by connecting with other participants who share similar interests or goals.

Instant Updates

• Real-Time Push Notifications: Attendees receive real-time push notifications about schedule changes, important highlights, and announcements. This ensures that they are always up to date and can adjust their plans accordingly.

• Access to Resources: A mobile event app can provide attendees with instant access to relevant materials and resources. Whether it’s session handouts, speaker bios, or presentation slides, attendee experience improves due to the access these resources conveniently within the app.

Improve attendee engagement and make your gatherings more enjoyable and informative with a handy event app.

As the benefits are clear, it’s just about time to move on to the key features of an event app.

Key Features and Functional Scope for an Event App

When developing an event mobile app, it’s essential to consider the key features and functionalities that will make it a valuable tool for both organizers and attendees. Let’s explore these features in detail:

Data Safety During and After Conference App Development

Implement robust security measures to protect sensitive information, including registration details, payment information, and communication records.

Push Notifications for Engagement

Push notifications are a powerful tool to keep people informed. Engage attendees with real-time updates and send push notifications for announcements.

Video Content for Informativeness

This can include live streaming of sessions, on-demand video content, and the ability to replay sessions for those who couldn’t attend in real time.

Speaker List for Awareness

Provide attendees with quick access to speaker profiles, session schedules, and topic details. Highlighting the expertise of speakers can attract more attendees to your event.

Chat & Meetings for Networking

Include chat functionality to enable attendees to connect with each other, see upcoming events, schedule meetings, and exchange contact information.

Event News for Retention

Keep attendees informed about the latest happenings and updates. Use a newsfeed or blog section to share news, announcements, and relevant content related to the meeting.

So, how to create event apps? We’ve asked our senior developers to break down the process and describe it shortly, in general. Why? Because each project requires additional steps and adjustments to the algorithm.

4 Steps to Make a Mobile Event App

Now that we’ve covered the essential features and functionalities, let’s outline the steps to create a mobile event app that caters to your specific needs:

Step 1: Understand Your Audience and Their Needs

A event app builder always begins with thorough research to understand your future app users preferences and requirements. Identify what problems your application will solve and how it can add value to their experience.

Step 2: Take Care of UI/UX Design

Invest in an intuitive and user-friendly design. A well-designed interface ensures that attendees can navigate the conference app effortlessly, increasing user satisfaction and engagement.

Step 3: Feature Integration

Prioritize and incorporate the features discussed earlier based on the specific goals of your own event management software. Ensure that the software seamlessly integrates with your management processes.

Step 4: Testing and Feedback

Thoroughly test the and build a mobile event app to identify and resolve any bugs or issues. Collect feedback from beta testers and potential users to refine the program further.

The next logical question is where to find an event app builder company that would take care of this process. Gladly, we have the answer to this question as well!

How ProCoders Can Assist

We are an international outsourcing company that makes it easier for businesses all over the world implement their ideas.

Here at ProCoders, we actually value your business and your idea. Your product isn’t just another “case” for us – we root for our partners and study their business objectives and technical needs before diving into app development. We support their products and websites post-launch to ensure they hit the right spots and continue doing so for as long as possible.

With us, you can check the tech difficulties off your list and take care of the core business while we handle everything concerning the development process.

We offer comprehensive Support, helping you every step of the way, from ideation to post-launch:

• Conceptualization: Turning your ideas into a functional application concept during our Discovery Phase.

• Design: Crafting a visually appealing and user-friendly interface.

• Development: Picking the best remote developers to build a robust and secure mobile app.

• Testing: Ensuring the product functions flawlessly.

• Launch: Assisting with a successful launch.

• Post-launch Support: Providing ongoing maintenance and updates with a whole support team.

Whether you need an event app builder with expertise in the field or just an analysis of your idea and a detailed roadmap – ProCoders is the way to go!

Conclusion

The future of events and conferences is undoubtedly digital, and creating a mobile application for your events is no longer a luxury but a necessity. By following the steps outlined in this guide and considering the key features and functionalities, you can create an event app that not only streamlines the management process but also enhances the overall experience for both organizers and attendees.