Guide on Switching Software Development Team
10 min.

Are you unhappy with your current software development team? Maybe they’ve not been delivering the quality you expect for a while? Or perhaps you’ve encountered hard communication with a lot of misunderstandings and slowed down timely delivery? Whatever the reason, deciding to transition to a new development team is an important step that should not be taken lightly.

At ProCoders, we understand this challenge because we regularly encounter clients seeking a new team to rejuvenate their projects. We recognize the complexities involved in such a transition and are equipped to guide you through this process. 

In this guide, we aim to provide

  • Valuable insights into why you might need to change teams
  • The crucial factors in selecting a new team
  • Info on how to execute a seamless transition

With our experience and knowledge, we’re here to help you navigate this important journey.

Pay attention on Switching Software Development Team

Reasons to Change Your Development Team

If you’re on the fence about changing a software development team, it’s OK, you’re not alone. Our clients at ProCoders often share with us the reasons that catalyzed their decision to find a new team. Here are some of the common scenarios that might indicate it’s time for a change:

Lack of Skill or Experience

If your engineers lack the required skill sets or experience to meet your business goals or stay up-to-date with industry best practices, it may be time to change your current development team.

Communication Bottlenecks

Effective communication is vital to the success of any project. Poor coordination between team members can lead to delays, errors, and missed opportunities. If your current team struggles with communication, you should definitely change software development team.

Poor Performance

Consistent underperformance, missed deadlines, or quality issues can negatively impact your business goals. If your coders are consistently underperforming and not delivering on expectations, consider replacing your development team.

Lack of Innovation 

Your development team should always be looking for ways to improve processes and keep pace with emerging technology trends. That’s what we at ProCoders do. If your current team is resistant to new ideas or not keeping up with the latest best practices, it may be time to change development teams.

looking for ways to improve processes

Relationship Breakdown

Tensions between team members or management can damage morale and negatively impact project outcomes. If relationship issues are making it difficult to achieve desired results, it may be time to change your dev team.

Cost Efficiency

Outsourcing development work to external companies can be more cost-effective than maintaining an in-house team. If costs are a major concern, it may be worth exploring changing a software development partner.

Cultural Fit

A positive workplace culture and alignment with company values can foster collaboration and improve outcomes. If there is a cultural mismatch between your current development team and your company culture, you would certainly have to change a development squad. 

If you recognize your current situation in these descriptions, don’t doubt yourself. You might have indeed encountered an unfortunate experience with unprofessionalism. But don’t worry, we know how to help. 

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Get Your Free Consultation And A Personalized Plan For A Smooth Team Switch Today!

Risks of Changing Your Software Development Team: Sort Them Out and Win 

Indeed, making such significant decisions often comes with fears that could deter you from switching teams. ProCoders partners often tell us about their concerns as to transitioning to a new development team. 

We’ve decided to share these worries and the solutions we suggest to ensure the smoothest transition possible:

  • Loss of Knowledge and Expertise: Encourage knowledge transfer through meetings and document archiving to mitigate the risk.
  • Delayed Project Delivery: Delays can occur while onboarding a new team. However, you can save a lot of time on hiring by turning to us at ProCoders – we can assemble an entirely new team for you in a matter of weeks. Since we’ll be selecting the team based on the information we received from you, the members will already be immersed in the context and understand the specifics of your project.
  • Communication Issues: Language and cultural barriers can cause misunderstandings. We eliminate the problem by hiring professionals with a high level of English proficiency. We even have a separate interview for each candidate where we check their communication skills and English level.
  • Quality Assurance Challenges: Maintaining quality can be challenging with a new team. Implement automated testing and continuous integration systems to ensure consistent quality.
  • Extra Costs: Hiring and training new members, setting up infrastructure, and resolving legal issues can cause additional costs. However, when turning to ProCoders’ experience and services, you can speed up and optimize the transition process, which can reduce these costs significantly.
  • Team Integration Challenges: If you want to change only a part of the team, you have to establish clear expectations, regular communication, and foster a positive, collaborative environment to overcome this challenge. We call it ProCoders style!
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You’ve Found Your Tech Partner! Let ProCoders Define Your Team Requirements Through our Discovery Phase.

7 Steps of Transitioning to a New Software Development Team Seamlessly

The logical question here is “How to transition from one team to another without any hurdles?” 

You’ve come to the right place! We’ve prepared a straightforward 7-step guide that will help you avoid inconveniences and change the team smoothly.

Step 1: Determine Your Requirements

Identifying your needs and project status is crucial when switching teams. It includes specifying functionalities, timelines, or software types and documenting the current project state and what model you want to work with, for example, a self-managed dedicated development team services or staff augmentation. 

At ProCoders, our Discovery Phase service helps outline your requirements and create a roadmap, providing the new team with a clear project understanding for a smooth transition.

Step 2: Research Potential Teams

Do your research and understand how to build a software development team that meets your requirements. Look up companies online, read reviews, and ask for recommendations from your colleagues. 

Once you have a shortlist, engage with each team and ask for details on their development process, team structure, and experience. In parallel, identify critical issues such as security vulnerabilities, bugs, or performance issues that need to be addressed immediately by the new team.

Step 3: Communicate Expectations

Some projects fail due to a lack of communication. Talk about your expectations with your new development team. This includes: 

  • Outlining project timelines
  • Requirements
  • Budget
  • Communication protocols. 

Also, inform the team of any alternative solutions you may have considered, such as using a different platform, hiring a different software vendor, or using an external service. Be clear about your needs and ensure that everyone is on the same page right from the start.

Communicate Expectations

Step 4: Plan for Transition

To avoid mistakes, ensure that your current coders collaborate with the new team to ensure a smooth transition. Provide the new partners with any necessary documentation, access to current code repositories, and specifications. 

Also, create a backup of the website’s files, databases, and any other relevant information to prevent losses during the transition. Plan for a crossover period during which both teams can work together to ensure optimal knowledge transfer and ensure that the project is set up for success.

Step 5: Keep Communication Open

Effective communication is important for any successful cooperation. Keep in touch with both your old and new engineers throughout the transition period and beyond to manage an offshore software development team properly. Provide regular feedback and follow up on any concerns and issues that arise. 

A good line of communication between all parties involved helps avoid misunderstandings, delays, and disruption, keeping you in control. Don’t forget to talk about the transition process to the users of the website, letting them know what’s going on and what measures you’re taking to keep the website running.

Step 6: Test and Monitor Website Performance

After the switch, test the website to see how it performs without the old development team’s input. Monitor the website’s performance continually, and address any issues that arise promptly. This will give you an idea of what needs to be done to keep the website running optimally.

Step 7: Plan for Ongoing Maintenance and Improvement

When trying to manage your remote development team, remember to create a plan for ongoing maintenance of the website and allocate resources in that direction. The process should include:

  • Regular backups
  • Security updates
  • Bug fixes
  • Any other necessary maintenance tasks 

Look for ways to improve the website’s performance, design, and functionality. This will keep your website up-to-date, enhancing the user experience over time.

Following these steps, confirmed by our experience at ProCoders, will facilitate a seamless switch in your software development teams, ensuring project delivery according to timelines and quality standards. 

Through appropriate planning and effective communication, we guarantee your project’s continuity and smooth operation during the transition.

Plan for Ongoing Maintenance and Improvement

ProCoders Success Story: iLitigate

After a challenging experience with a previous software development team, the creators of iLitigate turned to ProCoders seeking expert technical assistance. 

iLitigate is a subscription-based app designed specifically for attorneys, revolutionizing courtroom procedures by allowing lawyers to access and share documents during trials. It streamlines litigation by making document editing and sharing effortless. However, the realization of this innovative solution faced critical obstacles that needed prompt resolution.

iLitigate had set ambitious goals for their future application:

  • Dropbox Integration: This feature was crucial to ensure an efficient document management system for users.
  • Easy Subscription Process: An intuitive and straightforward subscription system was needed to simplify financial transactions for the customers.
  • Mobile Application: A mobile version was vital to make the solution accessible to litigators anytime, anywhere.

How did ProCoders step in to address these challenges?

We’ve assembled a dedicated team of specialists including QA, frontend, and backend developers. The team focused on solving the existing problems, adding necessary features, refining the user experience, and meticulously polishing the software to prepare it for launch.

After a comprehensive analysis of the client’s requirements and a thorough evaluation of the most effective technologies, our experts selected ASP.NET for the web portal and Swift for the mobile application. These choices were dictated by the necessity to ensure a robust, responsive, and user-friendly interface, along with seamless integration capabilities.

The Result?

ProCoders’ rigorous approach and commitment to quality helped bring iLitigate’s vision to life. Today, the app is just days away from full deployment. The beta version is already up and running smoothly, promising a revolution in the world of litigation.

Checklist of Turning Off the Current Software Development Partner and Mitigate the Possible Risks and Loses

  • Review the contract for any termination clauses, penalties, or fees.
  • Inform your development partner about the termination, providing a clear timeline.
  • Protect your intellectual property and confirm no rights remain with the development partner.
  • Plan the re-deployment of key personnel affected by the transition.
  • Develop a continuity plan to ensure a seamless transition of critical operations.
  • Settle all outstanding payments and update all accounts.
  • Maintain professionalism and transparency throughout the transition process.
Mitigate the Possible Risks

Checklist If You Lose Your Development and Maintenance Team

  • Document the current state of the website: the current functionality, design, and codebase of the website. 
  • Back up the website: all files, databases, and any other relevant data. 
  • Test the website’s ability to work without the development team’s input.
  • Identify any critical issues that need to be addressed immediately. This could include security vulnerabilities, bugs, or performance issues.
  • Look for alternative solutions that can be used to keep the website running without the development team. (using a different platform, hiring a new development team, or using an external service).
  • Create a plan for ongoing maintenance of the website: regular backups, security updates, bug fixes, etc.
  • Communicate the situation to the users of the website, let them know what’s going on and what measures you’re taking to keep the website running.
  • Monitor the website’s performance and address any issues.
  • Look for ways to improve the website’s performance, design, and functionality.

Checklist to Understand Your Future Software Partner Better and Make the Right Choice

  • Clearly define your project requirements and objectives.
  • Evaluate the potential partner’s skills, experience, and capabilities.
  • Review their pricing model, payment terms, and project timeline.
  • Clearly communicate your expectations and preferred communication tools.
  • Verify their industry experience and domain expertise.
  • Check compatibility with your company culture, ethics, and values.
  • Conduct a comprehensive RFP process evaluating cost, insights, risks, and technical competencies.
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Need More Than Just Checklists? ProCoders’ Discovery Phase Will Help You Transition to New Tech Specialists!

How to Choose a Software Development Partner You Won’t Need to Change

Choosing a software development partner is a significant decision that can greatly impact your business. It’s not just about hiring a team to write code; it’s about creating a strategic partnership that aligns with your business goals and provides ongoing value. Here are a few points to consider:

  • Business Understanding: The partner should understand your business model and goals, enabling them to provide solutions that align with your needs.
  • Technical Skills: They should possess the necessary technical skills to successfully execute your project.
  • Communication: Clarity is key. The experts you work with should keep you informed about project updates and potential issues.
  • Project Management: Strong project management skills are vital to ensure your project is completed on time and within budget.
  • Long-term Commitment: Your partner should be committed to supporting your project in the long run, including updates, maintenance, and potential expansions.
How do I manage the costs of changing development teams?

To manage the costs of changing development teams, consider partnering with firms like ProCoders that offer flexible ‘pay for work done’ models. This, combined with careful transition planning and choosing an experienced team, can significantly reduce the financial impact of the switch.

What risks do I need to consider while switching the development team?

Key risks include loss of project-specific knowledge, potential delays due to the new team’s learning curve, communication difficulties, and possible cost overruns during the transition.

Is it a good idea to switch software development teams during the recession?

Depends on the case. It could lead to savings if a more cost-effective team is available, and the new developers can speed up the production. However, changing specialists also comes with transition risks and potential delays. A thorough evaluation of the potential new team’s quality and your financial situation is essential.


Switching software development teams may seem daunting, but with careful planning and preparation, it can be a seamless transition. Ensuring your project is completed on time, with quality, and within budget requires diligent research into potential software partners, and understanding their skills, capabilities, and experience. Communication of your expectations and validation of industry expertise is also key.

In this endeavor, ProCoders can be your trusted partner. We understand the intricacies of software development and the importance of smooth transitions. 

Remember, with the right guidance from ProCoders and a clear plan of action, you can make the switch confidently and find a partner that will help you achieve your business goals. 

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